The best emails for businesses will give you the tips on how to send better and more attractive emails to your customers. Not only that, you will also learn what are the mistakes of sending a terrible email so that you avoid to send any bad impressions.
Calls to action, lead generation, marketing to your customers — these are three key areas that emails can be used for. There are thousands of email marketing tools out there including A/B testing softwares and autoresponders. Here’s a brief look at some of the top email platforms out there.
With over 1.5 billion active users worldwide, Gmail doesn’t need a lengthy introduction. Since its limited beta release in 2004, Gmail has been redefining user expectations and making email more intuitive, efficient, and useful. Gmail allows business owners to get free email for business with 15 GB of storage space, polished user interface, mobile apps, smart replies, and fantastic integration with the rest of Google’s ecosystem.
Because of the astonishing number of users Gmail has around the world, it can be quite difficult to secure a suitable free business email address. Most legitimate Gmail addresses are already taken, and Gmail doesn’t offer free business email without domain. To use a custom domain name like [email protected], you must spend $5 per user per month on G Suite, which is Google’s collection of cloud computing, collaboration, and productivity tools.👍🏼 Pros:
- Polished mobile apps
- Advanced features
- Great spam and malware protection
- Large email storage space
- Excellent uptime
- Integrates well with other Google services
Zoho Mail describes itself as the best email free service for businesses, and we have absolutely no reason to question that statement. Offered as a part of Zoho Workplace, a complete suite of cloud applications for small and medium-sized businesses, Zoho Mail is a mature ad-free email hosting with support for custom domain names, guaranteed uptime, and seamless integration with the rest of the Zoho suite.
The Zoho suite includes everything businesses need to be productive. It comes with a very capable suite of office applications, cloud storage with support for collaboration, team communication tools, and a whole host of mobile apps that make it easy to work from anywhere and at any time. Best of all, Zoho Workplace is free for up to 25 users. However, we recommend you upgrade to the Standard plan, which costs $2 per user per month and unlocks IMAP support, as well as plenty of other features.👍🏼 Pros:
- Ad-free business email
- Integrated with Zoho’s office suite
- Eazy to use and configure
- 5 GB free storage space
- More advanced features require a paid subscription
GMX Mail is a free email service that gives all users unlimited email storage space and access to several productivity-oriented features, including Mail Collector, Address Book, Organizer, and File Storage. Users can register up to 10 free business email addresses, making GMX Mail great for businesses that would like to set up a different communication channel for each department.
Currently, GMX Mail has around 11 million active users, which isn’t much for an email service that has been around since 1997. On the other hand, the low number of active users means that finding a suitable free business email address without resorting to buying a custom domain name should be easy. Hopefully, GMX Mail will soon implement two-factor authentication to improve the security of its users, especially since most other major secure email service providers have already done so.👍🏼 Pros:
- Free mobile apps
- Support for large attachments
- Solid spam protection
- Plenty of email storage space
- Lacking customer support
- Doesn’t support two-factor authentication
- Account deactivation after 6 months of inactivity
It would be very difficult to find a single business owner or office worker who isn’t familiar with Outlook. In 2013, Microsoft released Outlook as a web-based suite of webmail, contacts, tasks, and calendaring services, called Outlook.com. After several major redesigns, Outlook.com has matured to the point when it can now compete with Gmail and other juggernauts (check out the comparison of Gmail vs. Outlook).
Outlook.com is part of Office 365 subscription services offered by Microsoft, which provide access to the latest versions of both the desktop and the online Office apps. The standard Office 365 Business plan costs $8.25 per user per month, and it includes Office applications plus cloud file storage and sharing on PC, Mac, or mobile. It doesn’t, however, include business email. To unlock it, businesses must spend $12.50 per user per month on the Office 365 Business Premium plan.👍🏼 Pros:
- Unlimited storage
- Office 365 integration
- Simple user interface
- Focused inbox
- Limited customization options
- Sensitive spam filter
ProtonMail is an open-source and secure email service for business. It has easy to use secure email service, having an end-to-end encryption.
- This free business email address is protected by Swiss privacy law.
- The app is available on your web browser and through Android and iOS apps.
- You can send and receive confidential emails.
- It is one of the best email for business and provides full support of PGP (Pretty Good Privacy).
- ProtonMail enables you to easily manage your organization with the admin console.
- No personal information is needed to create your secure business email account.
- ProtonMail is optimized to help you better organize read, as well as send an email.
Bluehost is easy to use professional business email service provider. It allows you to customize mail in less effort. This web application has shared working documents and integrated video meetings.
- It offers one the best email accounts and allows you to manage your email from the web on any device.
- The software provides an intuitive, user-friendly dashboard.
- Bluehost provides 24/7 expert support.
- The software enables you to collaborate with other people via Microsoft teams.
- It automatically updates the application.
ScalaHosting offers affordable secured email services with unlimited mailboxes for corporates. They offer free migration from your existing email hosting provider with a 30 day money back guarantee.
- 50GB to 150 GB of email storage space
- Isolated environment and dedicated IP
- Advance Spam protection over all incoming and outgoing emails
- Webmail options for easy remote email checking
- Free shared SSL certificate
- 24/7/365 professional support via live chat and ticketing
Namecheap is a secure and fast email hosting system designed for business and personal needs. It helps you to collaborate with other people with ease. This mail hosting service provider allows you to manage multiple email accounts under one roof.
- Offers HTML signature.
- You will get protection from spam.
- Support of IMAP, SMTP, and POP3.
- Compatible with Windows, Apple, and Android devices.
Over 200 million people use Yahoo’s email service for personal purposes, but not many know that Yahoo! Mail provides a business plan that costs just $1.19 per month. Included in the plan is a custom domain name, 1 TB of free storage, and support for email aliases, which let you give different email addresses to your employees under the same domain name.
The only thing that keeps Yahoo! Mail at the very bottom of this list is its history of security breaches. In 2017, for example, the company reported that all Yahoo user accounts were compromised, and that’s just one of many large-scale security incidents that happened since the email service was launched in 1997.👍🏼 Pros:
- 1 TB of free storage
- Support for keyboard shortcuts
- Lets users send free SMS messages
- Comes with calendar, contacts, and instant messaging
- Poor security track record
- No IMAP access
- Doesn’t support smart email organization
Owned and operated by AOL, a division of Verizon, this email service dates to 1993, but the current version has very little in common with the original one. AOL Mail users today can send attachments up to 25 MB large, enjoy comprehensive spam and malware protection, and access their email messages via third-party email clients, such as Outlook and Mailbird.
Until 2018, business owners could use a custom domain name with AOL Mail thanks to the AOL My eAddress program. Unfortunately, the program is now discontinued, and AOL Mail recommends that its users use Yahoo Small Business, one of its partner brands, instead.
What AOL Mail still does offer, however, is unlimited email storage space. There are actually some limits, but most users will never approach them, so we don’t think it’s unfair for AOL to claim that its email service is unlimited.👍🏼 Pros:
- Unlimited storage space
- Polished user interface
- Spam and malware protection
- POP3, SMTP, and IMAP support
- The AOL My eAddress program has been discontinued
- You can’t create email aliases
Guerrilla Mail is a temporary email service that lets you create a new email address with the click of a button. You can use it to avoid spam and protect your identity when signing up for online services or communicating with customers who don’t seem entirely trustworthy to you.
Being a temporary email service, Guerrilla Mail isn’t intended to be used as a primary email account. Each email address you create expires after just one hour, and Guerrilla Mail doesn’t provide any recovery option whatsoever to protect the privacy of its users. In fact, the service doesn’t even log user activity.👍🏼 Pros:
- Unlimited temporary email addresses
- Doesn’t log the activity of its users
- Lets you send anonymous emails
- Email addresses automatically expire after one hour
Mail.com wouldn’t be nearly as attractive as a free business email service if it wasn’t for its massive portfolio of domain names. When creating a new user account, you can choose from roughly 200 different domains when selecting an email address, so you shouldn’t have much trouble finding one that fits your business.
The available domain names include mail.com, workmail.com, engineer.com, Europe.com, accountaint.com, dr.com, journalist.com, programmer.net, photographer.net, teachers.org, secretary.net, and other attractive options.
When it comes to features and usability, Mail.com doesn’t feel nearly as modern and feature-packed as Gmail and other leading email services, but it’s not downright outdated either. It includes reliable virus protection and a spam blocker, as well as a useful feature that makes it possible to forward messages from other email providers.👍🏼 Pros:
- Over 200 domain names to choose from
- Reliable virus protection and a spam blocker
- Message forwarding
- Lacks polish
- Annoying ads
Choosing the right email marketing platform is extremely important to succeed in your business. There are many options like Spark, Mailingo, ConvertKit…