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Best Project Management Tools for Startups

Project management is extremely important for startups.  How else are you going to manage various tasks?  Whether you are planning to build a web application, develop an Android app or launch a new service, project management tools will definitely come in handy.

A startup is a temporary organization set up to search for a repeatable and scalable business model. Because of this, startups are inherently dynamic. If you have decided to start a business, the first question to answer before embarking on your entrepreneurial journey is where do I find the best project management software for startups? This article will present some suggestions which may prove useful to you.

Overviews Of The Best Project Management Software For Startups

Here’s a brief description of each of the best project management tools for startup companies. – Best for collaborative creative teams screenshot - 10 Best Project Management Software For Startups [2021] assists teams with setting up and following clear processes, workflows, and time frames. may seem like the most popular project management software that players in the big leagues use today. Though that is mostly true, is also one of the most helpful tools startup teams should consider implementing early on so that they can eventually join the bigger players. As a bonus, is easy to set up and we know how important it is to stay on track on all of your projects as you grow. knows how important collaboration is for creative teams so it lets you connect in a variety of different ways without ever leaving the platform: commenting, file attachment, @-tagging, “liking” posts, and assigning tasks with point-and-click ease. You can also build team-specific dashboards and project boards so that everyone can easily see what is being worked on. integrates with the tools you already know and love, making the transition for your startup team hassle-free. Integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and many more, accessible through a paid plan with Zapier. costs from $10/user/month and they offer a free-forever option for a maximum of 2 seats and limited features.

Hubstaff Tasks – Best free project management for startups

Hubstaff Tasks screenshot - 10 Best Project Management Software For Startups [2021]

Hubstaff Tasks offers project planning that’s simple, collaborative, and visual.

Hubstaff Tasks is a project management software for startups with multiple task tracking and collaboration features. Its interface is based on the Kanban methodology; it lets you organize tasks in different project stages, which are represented by columns. Each task can be categorized using color-coded labels. One of its notable features is custom workflows. These let you automate assigning tasks to team members at different project stages and moving them forward with one click.

You can create checklists within each task and track them from the project view using progress bars. Files can also be attached to task cards, but the free plan only allows up to 100 MB of storage per user. Switching to the sprints view displays all your assigned tasks, organized by sprint. You can move tasks to current or future sprints or to the backlog with a drag-and-drop mechanism similar to Kanban.

Hubstaff Tasks integrates with Active Collab, Asana, Breeze, ClickUp, GitHub, GitLab, Insightly, JIRA, LiquidPlanner, Mavenlink, Paymo, PivotalTracker, Podio, Redbooth, Redmine, Teamwork Projects, Trello, Unfuddle, Wrike, Zoho Projects, Slack, Zendesk, Salesforce, QuickBooks, and other apps. You can boost your integration options with a paid plan through Zapier, unlocking hundreds of other possible connections.

Hubstaff Tasks is free for up to 5 users and 10 projects. The premium plan starts at $5/user/month.Visit Website logo - 10 Best Project Management Software For Startups [2021] – Best for managing your projects, resources, and finances in one screenshot - 10 Best Project Management Software For Startups [2021]

Forecast’s auto-schedule feature turns a rough list of tasks into a comprehensive project plan

The forecast is a project management software for startups that unites your projects, resources, and financials in one AI-powered platform. Project managers can leverage Forecast’s workflow automation capabilities to create smart schedules, estimate timeframes, and budgets, and populate timesheets instantly. The forecast is currently used in over 40 countries by an assortment of agencies, consulting companies, SMBs, and enterprises.

PMs can control the workflow by building out detailed task lists and flagging clear priorities. Task cards allow every team member to easily comment, share files, and register time spent. Everything related to the specific task appears in one place, including dependencies and subtasks. You can put together projects for any type of work: fixed price, time and material, or retainer.

Forecast’s AI learns from previous work and suggests the number of hours you normally register on similar tasks to help you log time faster. You can monitor time registrations from a team perspective and notify each member if they forget to enter something in. Time tracking utilization on a company-wide level is calculated for easy alerts, estimates, and reporting.

Forecast integrates with Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.

Forecast cost from $29/user/month with a minimum of 10 users and offers a 14-day free trial.Visit Website

Kissflow Project logo - 10 Best Project Management Software For Startups [2021]

Kissflow Project – Best for customizable form building

Kissflow Project screenshot - 10 Best Project Management Software For Startups [2021]

Kissflow Project allows users to plan their team’s work, see who’s working on what, and deliver great results with minimal tracking. It ensures 360º visibility into projects with Kanban, list, and Matrix views.

Kissflow Project is a collaborative project management software that gives users the ability to keep track of progress and see everything at a glance. Make use of Kanban, list, and matrix views to gain insight on your projects in the best way that works for you and your small team.

What makes Kissflow Project great for startups is their easy-to-use customizable form builder that comes with more than 25 field types that you can simply drag and drop into place. You can use forms to standardize and optimize task or content requests so that all necessary information gets collected in one go. This is great for small teams who don’t have time for a lot of back-and-forths.


How do you keep track of millions of drivers across the globe, build the best tools for them, and manage the day-to-day operations of a $69 billion company? For the technical team at Uber, that all comes down to Asana, a project management tool founded by Facebook co-founder Dustin Moskovitz.

With Asana, you get your basic project management needs to be done in a clean and clear way. The web-based tool lets each of your teams create its own individual workspaces and then fill them with ongoing projects and tasks. Each task is tracked and users are notified of updates and changes that affect them with the ultimate goal of making sure every task has a clear next step ready.

While Asana is a very capable all-around project management tool, it has a particular emphasis on tracking everything from projects to hiring to bugs in the code, which is why it’s also being used by teams at fellow billion-dollar companies like AirBnB and Pinterest.  


With over 200 million monthly readers across the globe, CNET is the highest-read technology news source on the web. Founded in 1994, CNET quickly grew from a handful of tech-themed TV shows into an online empire of review sites, blogs, videos, and podcasts, and was acquired by CBS in the late 2000s for a multibillion-dollar deal.

Any major media network needs a serious project management tool to keep them running. And for CNET this is Planio, an extremely flexible project management tool built on top of the Redmine open-source project and optimized for technical teams with integrated Git and SVN repositories, additional security, team chat, and help desk.

“I need to make sure our projects are moving forward, and Planio’s roadmap view gives me an at-a-glance update,” explains CNET senior solutions consultant Luis Ferrao. “Everything our team does is now done in Planio. It’s our main workflow tool. At this stage, we’ve created tens of thousands of issues.”


The original online show-and-tell platform for the design community, Dribbble now hosts close to half a million design portfolios and has become one of the biggest sources of leads and contacts for freelance designers. To service a community as picky as designers, Dribbble uses Flow to keep their projects in order.

Flow is specifically designed to be simple and quick. The company describes the product as “a happy middle ground between what you’re doing right now, and an expensive enterprise project management system.” It’s very UX and design-focused, making it a perfect partner for Dribbble.

“I wanted a tool that did product management well (for my use with our CEO), but more importantly, one that would make the day-to-day work for individual team members really straightforward,” explains Dribbble’s director of product, Sarah Kuehnle.

“Flow does the latter really well right now and they are making the product’s management/ road-map side better every day. I also love that it looks great, as I have my eyes on this thing all day long.”


With over half a billion users, the technical team at Dropbox needs to do everything in its power to keep the service up and running. It’s choice? Dropbox Paper.

Paper was (as the name implies) built as an in-house solution to help the company’s project managers capture, organize, and prioritize issues, plan sprints, and get real-time reporting on the work being done. And while not the most flexible project management system, it allows the team to work quickly and keep all its docs, files, and images in a central location.   

“We needed a way to quickly convey our ideas with words, images, code, and references to other documents and software tools,” explains Dropbox product manager DJ Chung. “Paper allows us to do that natively. It also integrates with other tools we use every day like Slack, InVision, and Trello, and allows our teams to stay on top of project decisions and tasks through a built-in task management feature that allows you to assign people and due dates to important tasks.”


From the projects being completed and launched on Kickstarter to the community of thousands of backers, the world’s biggest crowdfunding platform puts an obvious emphasis on collaboration. To keep its own teams on track, however, multiple groups within Kickstarter use Trello — a Kanban-style project management tool that lets you create boards and cards to track the progress of your projects and teams.

Unlike more robust project management options, Trello is more visually based and focuses on clarity, making it easy to quickly see who’s working on what and understand where any part of the project is in the pipeline. Each project or team is assigned a “board” in Trello, which you can then fill with vertical lists full of cards. As projects progress through their development, each card is moved to the next list.

For example, if I were using Trello to track my progress on this blog post, I might have lists for “Ideas,” “Researching,” “Writing,” and “Published,” so I know where I’m at and what needs to be worked on. Trello is great for visually keeping track of your projects and a favorite of Silicon Valley, with companies like Medium, Buffer, and Producthunt also using it to run their projects.  


Ghostery is on a mission to make browsing the Web suck a little bit less. The company’s free browser plug-in detects and blocks tracking technologies on the websites you visit to speed up page loads, eliminate clutter, and protect your data and privacy. To keep its product up-to-date with the ever-changing Web, Ghostery primarily uses Roadmunk and Jira.

Roadmunk is a web app that makes it easy to create visual road maps and Gantt charts, while Jira is a feature-rich Agile project management tool built by Atlassian.

“We use Roadmunk to create our product road maps, which are essentially broad-stroke product strategy plans that extend 6-12 months into the future,” explains Jeremy Tillman, Ghostery’s director of product management.

When it comes to day-to-day project management, however, Ghostery turns to Jira.

“In particular, we use Jira to create and manage our product tickets, which can be anything from a new feature, product improvement, bug fix, or task,” explains Tillman, who adds that, while they chose Jira for its comprehensive features, “it can be a heavy tool whose heft and somewhat steep learning curve might be a poor fit for smaller teams.”


WeWork’s massive $20 billion valuation hinges on its ability to bring progressive, data-focused insights into the classical (and, let’s be honest, boring) world of rental office space. To do that, it needs a project management tool that offers a high-level overview of every project across many different teams, to see how they all work together. WeWork’s choice? Jira.

Jira’s focus is on clarity and collaboration, and while you can get granular into each task, the big benefit is a broader view of the progress of your project.  

“We have a lot of needs from a project management tool–assigning tickets to team members, categorizing by type and tagging with priority, setting statuses, and on and on,” explains WeWork software engineer Alex Choi. “After trying multiple options, we went with Jira. Not because we love it, but because it does everything we need.”


Despite its slow decline over the past few years, Groupon — the daily deal site — was once one of the industry’s fastest-growing companies, hitting a $1 billion valuation in just 16 months from launch. Today, you can find thousands of discounted offers from local companies, manufacturers, and getaways on Groupon, with billions in sales being processed on the site every year.

For managing this level and volume of growth, Groupon uses a number of different project management tools to stay organized, including Basecamp.

Basecamp was one of the first project management software solutions released and has been helping teams for over 10 years. While not necessarily optimized for technical teams, Basecamp does give you a quick view of what you’re working on by splitting your communication and project tracking into an HQ (main overview), Teams, and finally, projects. Basecamp boasts thousands of users including companies like 9GAG and Harvest.  

Nifty – One of the Best Project Management Tools for Startups

Nifty - one of the Best Project Management Tools

Nifty consolidates team communication, project discussions, tasks, milestones, docs, and files into one place with an organizational overview across all projects and teammate workloads for the ultimate experience. Interactive and affordable, Nifty is a scalable platform that will grow with your company from startup to enterprise.

Startups on Nifty enjoy:

  • One place to manage their projects, communications, and operations
  • An automated, intuitive environment that facilitates organization
  • A birds-eye overview of all your projects and teammate workloads

Price: Nifty starts with a Free tier that allows for unlimited users and two Active projects! The Starter tier begins at only $49/month for 40 projects and 100GB of storage, the Pro plans begin at $99/mo for unlimited projects, cross-project overviews, and 500 GB storage.


Teamwork is a powerful and easy-to-use project management platform, which allows you to manage multiple complex tasks and projects in one centralized location. It is flexible and affordable with many pricing plans available.

Teamwork users enjoy:

  • A variety of different viewing options to manage ongoing projects at a panoramic level
  • Time Tracking to effectively manage and track time spent on individual projects
  • Workload tracking of teams and team members to ensure effective and efficient task management and distribution

Pricing: Teamwork offers a range of pricing options from free to various paid levels. Their cheapest premium option is $10 per user ($12.50 billed monthly).

Toggl Plan

Toggl Plan is a beautifully simple, visual project management tool. It helps you plan projects, get tasks done, and manage your team’s workloads. It’s easy-to-use, drag-drop interface means your team can get started quickly as well as enjoy using it every day.

Toggl Plan users enjoy:

  • Creating quick and easy project schedules using the Plan timeline.
  • Moving tasks from to-do to done using the customizable, Kanban-style Boards.
  • Visually managing resources and team workloads from the Team timeline.

Price: Toggl Plan’s free plan comes with unlimited projects for up to 5 users. Paid plans start at $9/user/mo.


Are you starting a new company? Then, congratulations! You’re following in the footsteps of millions of entrepreneurs who started out just like you. All those crazy ideas that race through your mind every day are now ready to be unleashed on the world. But before you can unleash it, make sure to check out this list of the best project management software for startups.

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