A great hospitality property management system will help you run your business with ease and efficiency. By managing a variety of properties, you can offer guests all the amenities they need while still keeping your budget in check. You’ll also be able to track progress and adjust your strategy as needed. So what are you waiting for? Make sure to get started on finding the best hospitality property management system for your business today!

What is a Hospitality Property Management System?

A hospitality property management system (HPMS) is a system that helps businesses manage their properties and guests more efficiently. The benefits of using a HPMS include:

– Reduced costs: A HPMS can help businesses save money on rent, security, and other expenses related to hosting guests.

– Increased customer satisfaction: Guests who feel comfortable and safe in their hotel are more likely to recommend it to others.

– Increased productivity: With a well-run HPMS, businesses can reduce the amount of time they spend on administrative tasks and focus on what they do best – running their business.

How to Choose the Right Hospitality Property Management System

When choosing a HPMS, it is important to consider the following factors:

– The size of your business: Make sure your HPMS is able to meet the needs of your growing business and its guests. A smaller HPMS may be able to save you money on rent, but may not be able to handle larger events or deployments. A largeHospitality Property Management System can handle multiple events simultaneously and fit into any budget.

– Your goals for the system: Make sure you understand what your goals are for your system before selecting one. Are you looking for an automated system that will take care of all the duties for you? Or do you want someone on staff who will be responsible for handling specific tasks? If you have different goals for each part of your system, make sure to pick the right one!

– Your budget: It is important that you have a clear understanding of how much money you will need to spend per day in order to run your HPMS effectively. Do not expect an affordable system to work without sacrificing quality – make sure all aspects of your system are high quality before signing up!

– The culture of your team: Be sure that everyone on your team agrees with the vision and goal of the company – if not, things may not go as planned!

What are the Types of Hospitality Properties?

Hospitality Property Management System

A condominium is a type of hospitality property that allows guests to share a home with others. Most Condos are rented out as vacation rentals, and are usually located in touristy areas.


Most hotels are booked up long before they open, so it’s important to book them in plenty of advance. You can save on hotel costs by using booking engines like Expedia or Orbitz to find deals on rooms and suites.


Resorts are often booked up months in advance, so it’s also important to book them in plenty of advance too. Sometimes you can find deals on resorts by using online travel search engines or by talking to hotel employees about special offers or discounts that may be available.

Bistros and Cocktails

Bistros and cocktails are generally not as popular as hotels and resorts, but they offer a unique experience that can be enjoyed at home. Many bistros and cocktail bars offer food items that can be eaten inside or outside the bar, which can add an extra cost onto your stay-packages. However, these establishments tend to be more affordable than most hotels and resorts, so it’s a good option if you want to save money while enjoying a great meal outdoors!

Importance of Property Management System in Hotels

Hotel property management systems have made significant progress to rank among the most important technological resources available to lodging providers today. Simply put, a strong PMS is thought of as the foundation of a hotel. Coordinating the duties of the front desk, guest management, sales, planning, and reporting are made simpler by property management systems. By centralizing the status of all hotel properties, it enables property owners to manage front desk operations, rates and promotions, and customer loyalty data.

Reservations for guests

The ability of a PMS to assist hotels in smoothly managing visitor reservations is its most significant advantage. A perfect PMS would enable a hotel to consolidate all guest reservations in one location, regardless of where they originate from. Brand.com or personal visits. The hotel staff will find it simpler to access current inventory data when all reservations are reflected in one location. Knowing which rooms are reserved and when makes it clear to hotel staff so they can plan operations accordingly.

Managing third-party sales channels on the internet

To make it simple for hotels to transfer rate and availability data to OTAs and receive reservation delivery into the hotel system, the majority of PMSs collaborate with different hotel channel managers, such as RateTiger. Through a vast network of online sales channels that generate a lot of volume, some PMSs have built-in channel management functionality that enables hotels to provide a better online reservation experience.

Revenue Control

Systems for property management also assist hotels in efficiently managing their revenue.

Using KPIs like ADR (average daily rate), RevPAR (revenue per available room), and GOPPAR helps hoteliers evaluate the performance of the property (gross operating profit per available room). A good PMS will also provide rate plan management so that hotels can quickly put together room type-rate plan combinations and respond to demand changes. These variations in demand could be brought on by seasonality, regional events, and a number of other things.

Operations at the Front Desk

A front-desk manager can manage guest check-ins, view and update the status of room reservations, and process payments using a front-office module. Some property management systems allow check-in or check-out via QR code or offer integration with check-in kiosks. This module integrates the management of reservations, housekeeping, spa, activities, and guest relations in a single setting.

Electronic Check-In

Digital or contactless check-in is now preferred by many guests as social distancing becomes the norm. With the aid of contactless technology, visitors can arrive and then check in using a self-service check-in kiosk or a mobile app on their phone. The PMS has the ability to sync automatically, updating check-in and occupancy data.

Data Management for Guests

In order to communicate with both current and former guests during and after check-out, hotels must gather and organize guest data. The front desk and reservation staff can gather all guest information from these sources with the aid of a CRM integrated with a PMS, store guest data, and have a database in an accessible format. Hotels can effectively manage customer loyalty programs thanks to advanced PMS.

Hospitality Property Management System

Integrations With Third Parties

Today’s hotels require a variety of technological tools to effectively manage their property. The main issue, however, is that most technological solutions operate in silos, making it challenging for hotels to understand how everything can function together. The synchronized data that hotels need to make wise decisions is made possible by an integrated system. So that hotels can benefit from it, it is crucial for a hotel PMS to have an open API or the option to integrate with other technology systems.


Reporting is not the least important step. The daily reports that hotel staff has access to for business performance analysis include reports on guest information, reservations, booking pace and trends, channel performance, and many other pertinent metrics. A good PMS offers high-quality reports in user-friendly formats that include cutting-edge analytics and insights.

Hospitality Property Management System


Powerful and simple to use, the Cloudbeds Property Management System is a system that excels at streamlining operations.

With our drag-and-drop calendar, independent property owners can quickly manage guest reservations, check-ins, and check-outs.

The PMS offers a clear property overview where properties can use real-time data and powerful reporting tools to make data-based decisions to maximize occupancy and revenue.

In Europe, North America, Asia-Pacific, the Middle East and Africa, Central and South America, small and medium hotels, hostels, and short-term rental properties are advised. For midscale and affordable properties.


Starting at €90 for the most basic package and a few units of the all-in-one solution that includes PMS, Channel Manager, and Booking Engine. Price varies according to the size, quantity, and features of the property. PIE, for example, is a module that can be added for a fee.


For small to medium sized properties like hotels, bed and breakfasts, hostels, and campgrounds, Sirvoy is a comprehensive property management system. Even complex tasks are regulated and simplified so that daily operations can be managed with the least amount of effort.

The starter plan offers excellent value for money at an unbeatable €9 per month. You can manage payments, control rooms and rates, produce reports, schedule housekeeping, send automated SMS and emails, track bookings and availability, and have full access to 24/7 support, among other things.

In addition, Sirvoy is one of the few PMS programs that enables hoteliers to use Google Hotel Ads (using the Pro version).

In Europe, North America, Asia-Pacific, the Middle East and Africa, Central and South America, small hotels and short-term rental properties are advised. recommended for properties with a tight budget.

Pricing for the Starter version and 2 rooms/units starts at just $9 per month.

FrontDesk Master

Around the world, hosts and hoteliers are empowered by FrontDesk Master Cloud PMS. It’s a simple, clear tool that is also very effective. You can control every stage of the booking lifecycle:

  • Real-time booking organization and modification made simple
  • With the only multi-window PMS, work more effectively.
  • Sell one room under several different room types to increase revenue.
  • A multilingual pre- and post-stay email will impress visitors.

The goal of FrontDesk Master is to reduce the amount of repetitive and redundant work done by the front and back offices. Maintaining control over your finances and personnel is simple.

Numerous integrations are available through FrontDesk Master, and more are continuously being added. FrontDesk Master additionally provides PMS customization if you are certain of what you require.

The FrontDesk Master PMS suite includes online check-in, which enables your visitors to reserve rooms and make payments before they arrive. To provide them with better services tailored to their needs, you can also easily chat with them.

Recommended for Europe’s small- and medium-sized hotels and hostels. For midscale and affordable properties.


For hoteliers on a tight budget, FrontDesk Master is a very appealing option thanks to its free 30-day trial and lack of setup fees! Even existing data from your old PMS will be migrated for you by the support team. The capacity of the hostel or hotel determines the monthly fees: Starting at $25 per month is PMS Lite + Channel Manager. Price per month for PMS PRO + Channel Manager begins at $26. For only €11, the Standalone Channel Manager is available.

Hospitality Property Management System


On any device, it is ready for use, efficient, safe, and simple. The holy book for anyone who provides hospitality.

Manage all aspects of your lodging from a single, cutting-edge control panel, including reporting guest ID cards to the police, managing city taxes, receiving monthly VAT reports, receiving local electronic invoices, fiscal documents, accepting payments automatically, and more.

In Europe, the Middle East, Africa, Central and South America, it is advised for medium hotels, hostels, and short-term rental properties. recommended for properties with a tight budget.


There is no activation fee; the All-in-One Software (PMS, Booking engine, and Channel Manager) starts at €55 per month. However, you are free to decide whether or not to activate the full suite in accordance with your needs. The price is determined by the package, not by the quantity of rooms.


SabeeApp provides cutting-edge tools that help optimize daily operations, increase online sales, handle payments, and engage with guests. These tools are tailored specifically to the needs of independent hotels, bed and breakfasts, apartments, and hostels.

SabeeApp cloud PMS makes it simple to manage reservations, invoices, housekeeping, reporting, and much more thanks to its centralized calendar. Online distribution is made simple by a fully customizable booking engine and a channel manager that was internally developed.

In addition to providing top-notch customer service, SabeeApp also has GuestAdvisor, a helpful online check-in tool and virtual concierge.

In Europe, Asia-Pacific, Central and South America, small and medium hotels, hostels, and short-term rental properties are advised. For midscale and affordable properties.

Pricing starts at €89 per month for up to 9 rooms and includes PMS, Channel Manager, and Booking Engine.


An easy-to-use cloud-based property management system for properties of all sizes is GuestDiary (by AccuBook).

With the help of GuestDiary, you can manage all of your front desk tasks as well as all of your reservations on one intuitive drag-and-drop platform.

You can fulfill the high expectations set forth by your bank and card processor by securely storing guest credit cards in a manner that complies with PCI standards.

In Europe, it is advised for small and medium-sized hotels, hostels, and short-term rental properties. For midscale and affordable properties.


Prices for properties with up to 10 rooms begin at €99 per month. 10 to 20 room properties €139 per month 20 to 40 room properties €169 per month More than 40-room properties €199 monthly Those are: There are no setup or upfront costs, contracts, or support expenses.

Little Hotelier

A cloud-based property management tool called Little Hotelier is made for small properties like bed and breakfasts, guesthouses, inns, lodges, and small hotels.

Little Hotelier System assists lodging providers in managing their front desk operations, accepting online reservations through its built-in Booking Engine, and controlling the visibility of their properties across numerous booking websites, including Booking.com, Expedia, Airbnb, and even Google Hotel Ads.

Recommended for small hotels in Central and South America, the Middle East, North America, Asia-Pacific, Europe, and the Americas. Highly suggested for upscale and midscale properties.


Options like payment, metasearch connectivity, website builder, etc. are charged separately and start at €89 per month for the bare system.

Hospitality Property Management System


HotelConnect is a simple to use, 100% cloud-based PMS for independent hotels of all sizes.

A channel manager is part of this quick all-in solution, allowing you to connect your hotel to any channel you desire.

Direct credit card authorization and charging from the PMS can save you a ton of time.

HotelConnect offers you round-the-clock assistance via WhatsApp, phone, and email.

recommended for Europe’s little hotels. recommended for properties with a tight budget.


Free setup and a monthly room fee of only €5. Unlimited connections and users.

How to Get Started in the Hotel Industry.

Before you start managing your own hotel, it’s important to understand the basics of hotel management. This section provides information on the different types of hotel management systems, as well as how to choose the right one for your business.

Choose the right Hotel Management System

When choosing a hotel management system, it’s important to consider your needs and wants. For example, if you want a more automated system that can handle more tasks quickly, you may want to consider a mid-sized or small business system. On the other hand, if you want a more traditional approach with more manual tasks, then an old-fashioned bookkeeping system may be best suited for your business.

Get started in the Hotel Industry

Once you have selected a hotel management system, it’s time to get started! This section provides step-by-step instructions on setting up your business and managing guests.


In the Hotel Industry, there are many different types of properties that can be booked. It’s important to choose the right management system for your business so that you can make the most of your resources. By learning about hotel management systems and choosing the right one, you can create a successful hotel business.

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