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Team Task Management Apps Free

There are many team task management apps, but not all of them are designed to be used for business. Business people have different needs that need to be taken into account when creating software. I’ve gone through the trouble of creating a list of the best free task management app for teams and you can use those with your business today.

Free task management apps and software improve workflow and allow you to work efficiently and effectively in a team with a focused purpose. These tools give you everything you need for scheduling, planning, collaboration, and reports. You can quickly save time and money on creating tools tailored to your specific needs.

Team Task Management Apps

Kissflow Project

Kissflow Project is a complete project management suite that supports task management as well. It is intuitive and simple to use, even for absolute beginners. You can customize your forms to ensure the right details are captured for each task and extraneous fields are deleted, giving your team the best possible picture of what needs to be done. Kissflow Project is an ideal project management tool option for functional project managers and people who are new to project management.

Kissflow Project checks all the boxes with a comprehensive suite of project management features. It is an easy-to-use and aesthetic Graphical User Interface that makes this one-stop solution an excellent choice for all types of organizations.

The Kanban boards help you effectively track all your tasks and keep them organized. Once complete, you can generate powerful reports that help you make better, data-driven decisions and fix inefficiencies. Also, it’s ideal for non-project managers and creative teams to manage their team tasks.

Custom forms, customizable project templates, rule-based WIP limits, and personalized boards meet the unique needs of your project and organization. The “user swimlane view” gives you a holistic view of what each project participant is working on.


Kissflow Project offers 3 pricing tiers: Starter, Pro, and Enterprise.

  • Starter plan: Costs $7 for one user per month and allows 3 projects. Free trial for 15 days.
  • Pro plan: Costs $12 for one user per month and allows 5 projects. Free trial for 15 days.
  • Enterprise plan: Involves custom, negotiable pricing.


Podio is meant to function as a virtual “social workspace,” an online hub for project collaboration that engages users and is easy to customize. Podio has an app marketplace, from which teams and users can select apps to meet their needs, as well as a function to design apps if there’s not one to suit your team’s purposes. One challenge in task management on Podio is that assigning a task to multiple team members results in duplicate tasks, which makes tracking difficult.

Pricing: Podio is free for five users but it’s limited by minimum functionalities. Paid plans start from $9 to $24 per user per month.


HiTask is a task management app that’s easy to use and works well for businesses of all sizes. Users can upload documents and attach them to specific tasks for easy storage and organization, but the free and low-cost plans have relatively low storage allowances.

Teams handling sensitive information may find the lack of security features problematic. Users like the intuitive drag and drop interface. HiTask has only a few integrations, but it does sync with Google Calendar, and a Chrome extension lets you create tasks directly from the browser’s toolbar.

Pricing: HiTask has a free plan for up to five users. Paid plans go from $5 to $20 per user per month depending on your feature requirements.


With strong integrations and solid security features, MeisterTask is a good choice for teams that need a central communication hub for tasks and projects that involve sensitive information. MeisterTask was created for agile project teams and has kanban boards as well as static project boards.

To-do lists can be divided into sub-lists, and users can assign relationships among tasks with alerts to notify a team member when an upstream task has been completed, but there are no WIP limits (work-in-progress limits). While the interface is attractive, some users find it cluttered and complain of a lack of flexibility in display options.

Pricing: MeisterTask’s basic plan is free while the higher functionality versions are paid. The Business plan starts from $6.29 per user per month and supports workflows and sophisticated permissions. There’s also an Enterprise plan that can be tailored to your needs. They also have a Pro plan for small teams and it starts at $4.19 per user per month.

Tired of using Meistertask?
See why Meistertask is not efficient to manage projects and why you need a Meistertask Alternative.


SaaS-based Proofhub has both kanban boards and Gantt charts for task management and allows users to track the time spent on each task. Group chat and direct messaging features facilitate easy communication among team members. Proofhub has very few integrations, so it may not meet the needs of all organizations. Some users feel the app isn’t able to handle the demands of large organizations or complex projects and that it’s best suited for small teams.

Pricing: ProofHub offers a flat fee irrespective of the number of users unlike a lot of other tools in this list. There are two plans: the Essential plan is priced at $50 per month while the Ultimate Control plan costs $99 per month.


Formerly known as AtTask, Workfront allows teams to collaborate on tasks and projects and makes use of social features to facilitate a collaborative virtual workspace. Workfront supports the implementation of project management methodologies such as Waterfall and Agile and has all the essentials of time tracking, reports, and task assignment.

If you’re looking for a simple task management app, Workfront may have too many bells and whistles as it’s meant for businesses with complex workflows.

Pricing: Workfront does not have explicit pricing plans but offers them upon request.


TaskQue offers a combination of features to maximize productivity and organize tasks while keeping distractions at bay. You can easily assign tasks and know when team members are available. You can dig deep into the performance of individuals, thereby increasing transparency. You can collaborate and share files from within the app.

Pricing: The free plan supports up to 10 users while the Premium plan starts at $5 per user per month. There’s also a 60 day free trial period.


Asana lets you create visual boards with different color codes and lists to see what stage your project is in and know which tasks need your immediate attention. It also allows creating project templates to save time when managing similar projects in the future. While not as powerful as others, its easy-to-use interface is a massive selling point.

Pricing: There’s a free trial, basic plan, and paid plans start at $9.99/user/month.

Tired of using Asana?
See why Asana is not efficient to manage projects and why you need a Asana Alternative.


Trello is a leading task management software that lets you work with your teams. It uses boards, lists, and cards that are easy to use. It’s ideal for individuals or small teams that manage a handful of tasks. The basic plan is free to use.

Pricing: However, there are paid plans that add automation, integrations, priority support, and more.

Zoho Projects

With Zoho Projects, you can keep track of tasks, collaborate with your team, and run intuitive reports. It comes with powerful features like Gantt charts, task dependencies, milestones, and feeds for easy communication. You can share documents from within the tool

Pricing: There’s a forever free version with basic features and limited users.


MeisterTask’s main strengths are its flexible project boards that allow teams to adapt to their workflow. Unlike other project management apps, with MeisterTask you can create and assign unlimited team members.


With the Wrike project management software, you have full visibility and control over your tasks. The app has live editing of file management, so you can see your team’s changes in real-time. You can also upload and edit documents without having to save attachments on your computer, making life simpler and more efficient for remote teams.


The Gitter team management app offers a powerful administration panel in which anyone can be an administrator or moderator. With Gitter’s easy sharing tools, you can grow your Gitter community in no time.

Zoho Projects

Zoho Projects is another popular team management app for small businesses. With Zoho Projects, users have the advantage of being able to integrate seamlessly with other Zoho apps and third-party apps, including Zoho Docs, Zoho CRM, Google, Zapier, and more.


Binfire is loaded with great collaboration features, including an interactive Gantt chart, task management, message board, document management system, an interactive whiteboard, and real-time chat. With the Binfire app, you can wave goodbye to calendars, emails, and to-do lists.


Task management tools are created for people who want to manage their tasks and priorities, achieve their goals or complete a project. By using such software you can organize your time, delegate tasks, and get work done.

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