For many small business owners, the system they use to manage their finances is one of the most important decisions they need to make. For small business owners who also own rental property, this decision gains even more importance. When you own rental property, or plan to in the future, you need trusted bookkeeping and accounting software that will help keep your properties well-maintained but your expenses managed and under control. This can be quite a task when choosing software to use for this purpose. There are so many options that it can be difficult to determine which solution will work best for your business. There are advantages and drawbacks to each service, and the “right” choice depends on how you use it (or plan to use it), your budget, and the type of industry you are in. There are so many options for software for rental property accounting — Quicken, Quickbooks Online, Less Accounting, Xero, and even Excel. But my favorite has always been the good ol’standby, Quickbooks Pro. There are so many tools that Quickbooks Pro provides that make my life easy, especially when I am working with my team. But which version of Quickbooks should you use? The desktop program that starts at $60? Or just the online version, which starts at $12/month? Read this blog to get the scoop on both!

When starting a new business it is easy to get lost in the confusion. Should I use this bookkeeping software? What are my accounting needs? Depending on your business structure, there can be different considerations that affect which Quickbooks you should use. Here I will take a more in-depth look at some of those factors to help you decide which version of Quickbook would work best for your property management company.

What Quickbooks version is best for rental properties

Quickbooks Online

Quickbooks Online is the best option for rental property management. It allows you to sync your data across all of your devices, which makes it easy to use on the go. With this software, you can create and manage all aspects of your business from accounting to taxes and everything in between.

I’m excited to hear that you’re looking for a way to manage your rental property with Quickbooks Online. I know it can be overwhelming to choose the right program—you’re probably wondering which version of Quickbooks will work best for your needs.

Quickbooks Online is great because it’s flexible and easy-to-use, and it works on any device, so you can access your information anywhere. It also has tons of different plug-ins that are specifically designed to make managing rental properties easier. You can use it with other programs like Google Sheets or Dropbox, too.

If you’re just starting out or aren’t sure if this program will work for you, there’s no need to worry—it’s free for up to three users! You can always upgrade later if things get more complicated (and they just might!).

The best thing about Quickbooks Online is that it takes care of all the tedious stuff so you don’t have to think about it anymore. With this program, managing your rental property becomes less like work and more like fun!

It also integrates with other popular services like Google Drive, Dropbox, and Box so that you don’t have to spend time importing files or manually exporting them out. This way, all of your information can be easily accessed from any device with an internet connection.

Quickbooks Self Employed

What Quickbooks version is best for rental properties
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If you’re self-employed, you already know that paperwork and tracking your business expenses can be an absolute nightmare. That’s where Quickbooks Online comes in.

Quickbooks Online helps you keep track of your expenses and make sure you’re keeping up with tax laws so that when tax season rolls around, you’re ready to submit your returns.
QuickBooks Online is the cloud-based version of QuickBooks, and it’s a great option for self-employed people who want to keep their books up to date.

If you’re already using QuickBooks Desktop, you’ll be able to import your existing data when you use QuickBooks Online. If you don’t have any data to import, you’ll need to create a new company file in QuickBooks Online.

When using QuickBooks Online, you’ll be able to access your accounts from anywhere with an internet connection. You can also manage multiple companies from one place and track sales tax, inventory and expenses.

With just a few clicks, you’ll be able to:

-Track expenses related to different aspects of your business (such as travel or supplies) so that you can deduct them from your taxes

-Manage invoices and payments easily so that clients are paid on time and everyone’s happy

-Sync everything with other apps like PayPal

Quickbooks Premier

What Quickbooks version is best for rental properties
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The Quickbooks Self-Employed Premier is a great option for entrepreneurs who have just started their business. It has all the features you need to manage your money, track your expenses and keep your business organized. For example, you can use it to track your income and expenses, pay employees, create invoices and more. QuickBooks Premier is the best choice for self-employed people who want to keep track of their finances. It offers many of the same features as QuickBooks Pro, but it also includes inventory management and other business tools that are essential for small business owners.

You can use this service to track sales, expenses, payroll and inventory, which will help you manage your business’ finances more effectively. You can also send invoices to customers directly through QuickBooks Premier, which will make it easier for them to pay you on time.

If you need more advanced features like sales tax reports or multiple company files, you may want to consider QuickBooks Enterprise Solutions instead.

This version also includes a number of features that make it easier to manage your finances. For example, it allows you to access your data from anywhere using a mobile app or browser-based interface. You can also use this feature to upload receipts so that they are stored in the cloud for safekeeping.

If you want a more advanced version of Quickbooks then consider upgrading to the Premier Plus or Small Business versions instead!

Quickbooks Pro

What Quickbooks version is best for rental properties

QuickBooks is a popular accounting software that helps businesses manage their finances, track expenses, and keep on top of their operations. It’s especially useful for small businesses and freelancers who need to manage their money on the go.
The good news is, you can track your income and expenses in Quickbooks Self-Employed. The bad news is, it’s not as simple as just clicking a button.

We’re going to walk you through the steps of creating an account, setting up your profile, and tracking your income and expenses so you can keep track of your money.

We offer QuickBooks Self-Employed, which is designed specifically for freelancers and independent contractors. With it, you can track your clients and projects, create invoices, send receipts, check your bank account balance, create estimates for new projects, and more.
If you’re self-employed, Quickbooks Pro is the right choice for you. It’s a powerful accounting software that helps you keep track of all your income and expenses, so you can see where your money is going. Quickbooks Pro even makes it easy to send invoices, track payments, and see what your business needs to do next.

With Quickbooks Self-Employed, you can:

• Create invoices in under a minute

• Know exactly when a client has paid their bill

• Keep track of every dollar spent on supplies and services

• See how much money is coming in each month—and where it’s going

Quickbooks Online Plus

What Quickbooks version is best for rental properties
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If you’re a property owner, then you know that keeping track of all your expenses and income is critical. Quickbooks Online Plus is the best solution to keep track of all your rental income and expenses, as well as all the details of your tenants’ payments.
If you’re a small business owner, then you’ve probably had to deal with QuickBooks. It’s the most popular accounting software out there, and it’s a great way to keep track of your finances.

But if you have rental properties, then QuickBooks Online Plus might be the better option for you. Here’s why:

-With QuickBooks Online Plus, you can log in from anywhere and see everything that’s going on with your business—even if there isn’t an internet connection where you are.

-QuickBooks Online Plus includes all of the features of QuickBooks Desktop Pro, but it also comes with some extra features like inventory tracking and real estate tools.

With Quickbooks Online Plus, you can create invoices and bills, send them out to tenants electronically, track who’s paid and who hasn’t and keep track of their payment history. You can also manage expense reports for individual properties or whole portfolios if you own multiple properties using one account.

It’s easy to get started with Quickbooks Online Plus: just sign up for an account at and download the app on your phone or computer (OSX or Windows). Then create a new file for each property that you own or manage so that everything stays organized in one place—you’ll never have to worry about losing any important information again!

Takeaway: You can manage your money with Quickbooks.

Is QuickBooks Compatible with Rental Properties?

Rental property portfolios can be tracked with QuickBooks in a few different ways.

However, QuickBooks is primarily designed for small and midsized businesses. For rental properties, QuickBooks has many of the same issues that make spreadsheets unsuitable. Essentially, you need to keep your rental finances separate, ideally unit-by-unit, when tracking income and expenses. Every property should be treated almost as an independent company.

Using spreadsheets, this means having a separate sheet for each property, which can quickly get out of hand. As well, QuickBooks does not have a user interface suitable for managing numerous accounts simultaneously.

It may be a better idea to use property management software unless you have plenty of experience with QuickBooks. Because it is designed specifically for landlords, it allows you to track income and expenses separately for each property.

The best property management software will also include property management-specific features, such as tenant screening, rental applications, and online rent collection.

How To Set Up QuickBooks For Your Rental Property

To set up your Quickbooks account and start entering rent payments, follow these steps.

Getting started:

  1. You need to add the bank account for your business.
  2. Tenants should be created as customers.
  3. Your properties should be configured as classes.
  4. Use Schedule E categories to set up your Chart of Accounts.
  5. You can select income types (Rent, Late Fees, Pet Fees) as Products.
  6. Rent payments can be set up as recurring invoices.

Rent received should be entered as follows:

  1. To enter your rent receipts, click the customers’ menu and select Receive Payments.
  2. From the dropdown list of accounts, select the cash receipt account.
  3. From the Customer list, select the appropriate tenant.
  4. The amount of the rent payment should be entered. If you are entering rent for one tenant only, click “OK” to save the receipt. To move on to the next cash receipt entry, select “Group with other undeposited funds” if you have rent from more than one tenant.

The setup process can be walked through in some Youtube tutorials. 

Limitations of QuickBooks for Rental Properties

The most popular accounting software for small businesses, QuickBooks does have some limitations when it comes to real estate, particularly for managing rentals. Comparatively, property management software like Landlord Studio is designed specifically to make rental property management easier.

The first limitation of using QuickBooks for a rental property is that it can be difficult to set everything up correctly. Software adoption is always a learning process, but it can be especially challenging when the software isn’t designed specifically for your needs. Considering QuickBooks isn’t designed with landlords in mind, you’ll need to understand it even better before you can start saving time with it.

A second limitation is that QuickBooks does not offer industry-specific features. Although it facilitates invoice payments, it does not offer a tenant portal that lets tenants view historical and upcoming payments or set up automated online rent payments. Additionally, it does not have the ability to send templated emails to tenants or automate rent reminders. Nor does QuickBooks have features like built-in tenant screening.

As a result, QuickBooks doesn’t provide industry-specific tips in the support documentation or articles, and there are only limited educational materials available to help you use the application.

Due to these reasons, more landlords are switching to property management software like Landlord Studio. The software allows you to manage your finances based on properties or units. In addition, it has common income and expense categories by default. You can also keep track of all relevant receipts and documents, distinguish between rent and other forms of income, and set reminders.


Overall, we think QuickBooks Online Plus is the best choice for a small business like most rental property owners are likely to have. Its low price point, compatibility with most features found in desktop versions, and ability to integrate with third party applications make it the best option out of these three choices. If you run a larger business, or want more detailed reporting options and analysis tools, however, we think QuickBooks Enterprise is the right choice for you.

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